Call Sheet
Category: Production Planning, Photography
Definition: A detailed document distributed before a photoshoot listing all logistical information: schedule, locations, contacts, crew, models, equipment needs, wardrobe, and emergency procedures. The operational blueprint for shoot day.
Why It Matters: Ensures everyone knows where to be and when; provides essential contact information; outlines daily schedule; lists required equipment and personnel; critical for professional, organized productions; legal record of shoot details.
Use Cases: Every professional photoshoot, coordinating multiple team members, managing location shoots, complex productions, ensuring safety compliance, providing emergency contacts.
Example of Real Use Case: A location fashion shoot involves 15 team members across 3 locations. A comprehensive call sheet with timing, addresses, parking info, and contacts ensures seamless execution with zero delays or confusion, saving an estimated 3 hours of production time worth $4,500.
Software/Service: StudioBinder, Shotflow, Google Docs templates, production management software, PDF creation
Common Issues: Outdated information, missing contact numbers, unclear timelines, distribution failures, not accounting for travel time, missing emergency procedures.
Do's and Don'ts:
✓ Do distribute 24-48 hours before shoot
✓ Do include all contact information
✓ Do provide detailed location information
✓ Do update and redistribute if changes occur
✗ Don't distribute day-of only
✗ Don't omit emergency contacts
✗ Don't use unclear or ambiguous timing
Related Terms: Shot List, Production Planning, Photoshoot Management, Crew Coordination
Also Known As: Production Sheet, Shoot Schedule, Day Schedule